the Board of Directors on August 21, 2005
Approved by the General Membership
on September 18, 2005
ARTICLE 1: NAME OF THE ORGANIZATION
The name of the organization is Baltimore Bird Fanciers, Inc., also
known as “BBF” or “the Club.”
The organization is incorporated in the State of Maryland.
ARTICLE 2: PURPOSE
Section 1. BBF is a non-profit, educational organization whose purpose
is to promote the welfare of pet and exotic birds. All money collected
by BBF is used to attain its stated goals. No director, officer, or
member profits monetarily from the Club’s activities.
Section 2. The
Club endeavors to attract, encourage, advise, and instruct, to the best
of its knowledge, any person interested in the art of breeding and
maintaining caged birds in good health.
Section 3. The Club endeavors to create public awareness and promote
the pleasures of bird keeping, breeding, and exhibiting.
ARTICLE 3: DEFINITIONS
Following are definitions of selected terms used in these by-laws:
Active Officers, Directors:
an officer or director who does
not miss three consecutive meetings.
positions held by members selected by the President,
and approved by the Board of Directors, to perform a specific task or
Board of Directors:
elected officers and directors-at-large combined.
two-thirds of the seated board of directors.
actionable behavior such as misappropriation of
funds, misrepresentation of the club, or activities that are injurious
to the club.
a person who submits a written and signed statement
that defines cause.
a board member elected according to these by-laws.
Honorary Lifetime Member:
a person who, by a resolution of the board of
directors, is exempt from paying dues, and is entitled to full
membership privileges, including voting.
an adult who has paid the current year’s dues.
50% of the total membership plus one member.
a member elected to a specific office described in
Supervisor of Election:
a member who is not a candidate for office who agrees
to count ballots for the election.
ARTICLE 4: MEMBERSHIP AND DUES
Section 1. Membership is open without discrimination to all persons in
accordance with all local, state, and federal laws.
Section 2. Dues for the current year must be submitted with the
Section 3. Membership in the Club is a privilege. Any member can be
removed for cause by a vote of the board if two members, acting as
claimants, bring forth a complaint.
Section 4. Members pay annual dues as set by the Board of Directors.
Dues are payable by January 31st of each year.
Section 5. Dues Structure and Proration: Full dues are payable for
members joining January 1st through June 30th. One-half of the annual
dues rate are paid by members joining July 1st through September 30th.
Members joining after October 1st pay the full amount and their
membership extends through December 31st of the following year.
Section 6. Members whose dues are not paid on February 1st are to be
notified in writing by the membership chairperson via USPS mail. The
member’s dues must then be paid by the February membership meeting. If
the dues remain unpaid at the February membership meeting the member is
removed from the membership roster.
Section 7. Honorary lifetime membership can be awarded by a 2/3 vote of
the board where a quorum exists.
Section 8. A complimentary one-year membership can be
awarded at the discretion of the Board of Directors.
ARTICLE 5: BOARD OF DIRECTORS
Section 1. The Board guides the operation of the Club, approves
expenditures, determines special club awards, receives, hears, and
deals with all grievances and/or disputes that may occur.
Section 2. The Board consists of five elected Directors-at-Large plus
the four elected officers. Persons holding appointed offices may
attend board meetings and participate in discussions but do not have
voting privileges on issues before the board.
Section 3. The President acts as chairperson and does not vote unless
there is a tie vote, in which case the President votes to break the
tie. In such incidents, the President’s decision is final.
Section 4. Votes conducted by the board require that a board quorum be
present at the meeting at which the vote is held. In the event a board
quorum is not present at a meeting, the meeting may be conducted for
discussion purposes only.
Section 5. Board meetings may be held electronically via conference
call, e-mail, or other electronic means. The same requirements outlined
in Section 4 above apply to board meetings held electronically.
ARTICLE 6: DUTIES OF OFFICERS AND DIRECTORS
Section 1. All Officers and Directors are elected for a two-year term.
Section 2. The elected officers of the club are:
The President presides over all meetings and generally supervises the
Club’s affairs. The President appoints all committee chairs. The
committee chairs are responsible for inviting and appointing members to
their respective committees. A person may hold the office of President
for no more than two consecutive terms.
The Vice-President assumes the duties of the President in the absence
or incapacitation of the President.
The Treasurer is the custodian of the Club’s funds and is to keep
accurate records of all receipts and expenditures. The Treasurer pays
all bills and expenses as authorized by the Board of Directors. The
treasurer is to prepare an annual report of the financial condition of
the Club as soon as possible after the close of the fiscal year and in
time for tax and regulatory filings. The Treasurer reports on the
financial status of the Club at the regular Club meetings, including
interim financial reports on specific club events. In the interest of
disclosure, and keeping members informed, the treasurer prepares a
monthly financial report that is published in the Club’s newsletter.
The Secretary keeps minutes of all meetings, regular or special. The
Secretary maintains the official minutes book containing original
minutes of membership meetings, board meetings, and board resolutions.
The minutes will be published in the monthly newsletter for approval at
the next regular meeting.
The Board Members determine the activities of the Club and will guide
the operation of the Club. They are officers of the Club.
ARTICLE 7: ELECTION PROCEDURES
Section 1. Supervisor of Election: The President names a Supervisor of
Election in August of even-numbered years. The Supervisor of Election
accepts nominations, verifies eligibility of nominees by conferring
with the membership chair, prepares ballots, verifies eligibility of
voters, mails ballots, receives returned ballots, counts the ballots,
and settles contested ballots.
Section 2. Nominations: Any member in good standing may be nominated by
another member in good standing or self-nominated at the nomination
meeting to be held in September of even-numbered years. No second to
nominations is required. If a nominee is not present at the meeting,
the absent nominee will be notified of the nomination within one week
by the Secretary. The nominee must then respond to the Secretary within
two weeks with their acceptance of the
nomination. If no response is received, the nomination is deemed to be
Section 3. Officer Nominees: All attempts will be made to present a
minimum of two candidates for each office. A write-in section will be
available on the ballot for all offices.
Section 4. Directors-at-Large: There are to be a minimum of six
nominees for Directors-at-Large. Each Club member may cast a vote
for up to five candidates for Directors-at-Large. The five nominees
with the greatest number of votes will be seated.
Section 5. Elections: Ballots are mailed to members during the first
week of October in evennumbered years. The election of directors and
officers is held at the November meeting in evennumbered years. The
newly elected directors and officers assume their offices on January
1st immediately following the election.
Section 6. Dual Officership: No person may hold more than one elected
ARTICLE 8: REMOVAL FROM OFFICE, VACANCY
Section 1. Officers and Directors: Any officer or director may be
removed for cause or for missing three consecutive board meetings.
Section 2. General membership: Any member may be removed from
membership for cause.
Section 3. Vacancies: The board will appoint a person from the general
membership to fill board and officer positions that become vacant for
any reason. Such appointments will be for the remainder of the term.
ARTICLE 9. BOARD MEETINGS
The Board of Directors will meet monthly at the regular meeting to
handle regular Club business. In addition, if it is desirable,
there may be additional meetings at such times and places that are
agreeable to the board members. Special board meetings can be called by
any of the board members if three-fourths of the board members agree
that a special meeting is necessary or desirable.
ARTICLE 10. ORDER OF BUSINESS
1. President calls the meeting to order.
2. Roll call of officers and directors
3. Introduction of new members and guests.
4. Program planned for the meeting.
5. Approval of the minutes of the previous meeting.
6. Treasurer’s report.
7. Unfinished business.
8. New business.
9. General announcements.
ARTICLE 11. REPORTS
All committee reports will be provided in writing to the secretary who
will make them part of the minutes of the meeting.
ARTICLE 12. NEWSLETTER
Section 1. The Club will publish and mail to the membership and other
interested clubs a monthly publication called the Chirp & Chatter.
Section 2. The Chirp & Chatter will contain at least: a meeting
notice, minutes from the previous meeting, calendar of upcoming events,
information of interest to members and classified advertisements (at no
cost to members).
Section 3. The Chirp & Chatter may also contain paid business card
advertisements from members and the general public. Fees for business
card ads will be set by the board of directors.
Section 4. All articles and advertisements in the Chirp & Chatter
must be for bird-related items and activities.
ARTICLE 13. ANNUAL BIRD SHOW
Section 1. At least one show will be held annually in the fall by the
Club unless the club membership decides otherwise. All birds, banded or
unbanded, owned by members or non-members, are eligible in the open
classes of the show.
Section 2. Entry fees will be determined yearly and published.
Section 3. Trophies and ribbons may be awarded by the Club at all shows
held under its jurisdiction to birds bred by members or non-members.
The number and placement of awards will be determined each year by the
Show Manager and Show Committee.
ARTICLE 14. SHOW AND MART MANAGER
Section 1. Both positions are voluntary and are appointed by the Board
Section 2. Both managers will have control of and the responsibility
for planning and operating the show and the mart.
Section 3. The managers may appoint the show and mart secretary,
assistant show and mart managers, chief stewards of divisions, and the
Section 4. The Board of Directors will select a facility for both
Section 5. The budgets for the show and the mart will be set by the
Board of Directors based on recommendations by the show and mart
ARTICLE 15. CLUB DISSOLUTION
Section 1. All assets held in the Club’s name will be sold.
Section 2. Any money owed will be paid beginning with that money owed
to outside contracts and then to money owed to Club members.
Section 3. All residual funds will be donated to a nonprofit avian
Section 4. The Club Treasurer and President will be responsible for
finalizing all payments.
ARTICLE 16. AMENDMENTS
Section 1. Proposed amendments to these By-Laws must be in writing,
signed by not less than three active members and presented to the Board
Section 2. If accepted by the Board of Directors, the proposed
amendment is presented to the general membership at the first general
membership meeting following the board meeting at which the proposed
amendment was accepted.
Section 3. The proposed amendment is then published in the next issue
of the Chirp & Chatter. The proposed amendment will then be voted
upon by the general membership at the first general membership meeting
following publication of the Chirp & Chatter issue in which the
proposed amendment was published.
Section 4. Proposed amendments to these by-laws can be passed by:
(a) A vote of two-thirds of a membership quorum
present at the general membership meeting, or
(b) by a majority vote by mailed ballot..
The 2005 BBF By-Laws Revision Committee:
Raymond E. Reter, Chair
Karyn Bergmann, Counsel to the
Brian Petry, Co-counsel to the